Resources for Board and Committee Members

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Requirements for Members:

Sworn In

All Board and Committee Members (both Elected and Appointed) must be sworn in upon each appointment / reappointment. You are ineligible to participate as an acting member of this Board or Committee until you have been sworn in, even upon reappointment. Please contact the Town Clerk’s Office at (978) 462-7591 to make arrangements to be sworn in to the faithful performance of your duties.
 

Upon each appointment / reappointment Board and Committee Members are required to acknowledge receipt of the Open Meeting and State Conflict of Interest Laws within two (2) weeks. All requirements will be reviewed with you when you are sworn in and you will be presented with the necessary compliance documents at that time.
 

Opening Meeting Law

MGL Chapter 30A, §20(h) requires that you acknowledge receipt of the following three (3) Open Meeting Law materials within two weeks of appointment or re-appointment.   

  1. 1. Open Meeting Law - MGL c. 30A, §§ 18-25
  2. 2. OML Regulations - promulgated by the Attorney General under MGL c. 30A, § 25
  3. 3. Opening Meeting Law Guide - Educational materials promulgated by the Attorney General under MGL c. 30A, § 19(b), explaining the Open Meeting Law and its application

Acknowledgement of Receipt of OML Materials–to be returned to the Town Clerk

Open Meeting Law Training VideosAvailable by the Office of the Attorney General
 

State Ethics / Conflict of Interest Law

Conflict of Interest Law Summary

Acknowledgement of Receipt of Conflict of Interest Summary – to be returned to the Town Clerk
 

Annual Distribution
You must ANNUALLY  acknowledge receipt of the summary. The annual distribution is done each fall via email and for your convenience all you must do is reply RECEIVED to that email to be in compliance.
 
Online Training Program & Certificate of Completion
You must complete and have on file with the Town Clerk a current online training certificate. Certificates are only valid for 2 years and therefore the online training requirement must be completed every other year.
 
The link to access the program is:          www.muniprog.eth.state.ma.us
 
Please note we can NOT accept blank training certificates – your name MUST appear on it. See page 2 of theSummary of Mandatory Ethics Requirements for additional information in regards to the computer settings (you must use Internet Explorer and have pop up blockers turned off for it to work correctly) for the test as well as other helpful instructions.
 
 
For more information please visit the Ethics Commissions website, http://www.mass.gov/ethics
 

Resources for Members:

 

Executive Session Checklist - Helpful guidelines to follow regarding executive sessions.

 

Agenda Posting Checklist – Helpful guide of reminders for posting Agendas.
 

Minutes Checklist - Helpful guide of reminders for what is required in minutes.