Wednesday, January 28, 2004

7:00 p.m.

Members Present: Chairman Harold Congdon, Fred Bishop, and Bill Selig.

Also Present: Town Planner Lisa Pearson, secretary Katrina O’Leary

Chairman Congdon calls the meeting to order at 7:06 p.m. Mr. Selig acknowledges the passing of Norman Snow with a moment of silence.

Old Business

Chairman Congdon notes the absence of Ms. Gagnon, the applicant first on the Planning Board's agenda. He moves on to other business.

He mentions that the Board is in receipt of letters from applicants' Wayne Downs and Brian and Joanne Short, both seeking a continuance of the Public Hearings being held for their Site Plan Review applications. He will entertain motions from the Board to continue these at 7:30 p.m.

Chairman Congdon then notifies William Sobolewski that his application is not complete. He asks the secretary to tell the applicant what is missing. Ms.O'Leary explains that there is not a completed tax and betterment form with the application. Mr. Sobolewski says that he does have a completed form. The Board allows him some time to find the completed form.

New Business

a. Request for Bond Reduction - 242 Lafayette Road, Site Plan Review - Deanne Verity

The secretary reads the letter from the applicant requesting a reduction of their $5,000.00 bond. Chairman Congdon asks Mr. Selig for an update on this Site Plan. Mr. Selig states that the applicant has fully completed the project at 242 Lafayette Road in accordance with the approved Site Plan.

Mr. Selig motions to release the full amount of the $5,000.00 bond to the applicant. Bishop seconds. All members vote in favor. Motion passes.

b. Planning Board Clerk

Mr. Selig nominates Mr. Bishop for the position of Planning Board clerk. Mr. Bishop agrees to take the position with the condition that he get stuff immediately, he does not like to get stuff late.

Mr. Selig motions that Mr. Bishop take the position of Planning Board clerk. Congdon seconds the motion. Vote on the motion is unanimous in favor. Motion passes.

c. General Discussion and Correspondence of the Board

The Board discusses the upcoming joint meeting with the various town boards. The Board thanks Mr. Bishop for initiating such a meeting. Mr. Bishop agrees that it is a giant step forward to making the government in Salisbury run smoother.

Congdon mentions that a letter has been sent to the Selectmen asking them to appoint a new Planning Board member. He states that, according to the town charter, if a member is not appointed in thirty days, the Planning Board has the authority to appoint a member themselves.

The Board then discusses the various Site Plan Review projects that have been completed. Mr. Bishop motions to send a letter of compliance regarding Site Plan Review to the following applicants: Emergency Ice, 242 Lafayette Road, Johnson, and Dunham Bridge Road. Mr. Selig seconds the motion. All members vote in favor. Motion passes.

Chairman Congdon reads the Jaffarian Chapter 91 permit application. Ms. Pearson explains that as part of the Chapter 91 permitting process, they needed to notify the towns' boards as a courtesy. Mr. Bishop motions to send a letter to the applicant of the abovementioned Ch. 91 permit application to appear before the Planning Board to explain their permit application. Mr. Selig seconds the motion. All members vote in favor. Motion passes.

Chairman Congdon then reads an Environmental Notification Form sent to the Board. Bishop motions to ask the applicant, Mr. Capaluto, to appear before the board to explain the reason for the Environmental Notification. Selig seconds the motion. Vote on the motion is unanimous. Motion passes.

7:30 p.m.

Chairman Congdon opens the Public Hearing for 26 and 29 Cable Avenue.

Public Hearings - William Sobolewski and Dana Gianolis - Site Plan Review - 26 and 29 Cable Avenue

William Sobolewski returns to the meeting with what appears to be a completed tax and betterment form. Seeing this the Board asks several questions regarding the proposed plans. Sobolewski mentions that they have proposed all pervious material. Mr. Bishop states that the applicant is to be commended for a nice design. Chairman Congdon asks the public if there are any questions or comments. Tim Mulcahey, an abutter, mentions that he has no comments regarding the proposal. Chairman Congdon states that he has no problem with the plan; except for the fact that he feels it may be in violation of the sewer grant the town received. Bishop asks a question about an abutting lot containing trailers.

Chairman Congdon declares the Public Hearings for 26 and 29 Cable Avenue closed.

Mr. Selig motions that the Planning Board approve the site plan review application for 26 Cable Avenue as presented with the condition that the applicant be made aware of the stipulations set forth in the sewer grant awarded to the town by the EPA. Mr. Bishop seconds the motion. All members vote in favor. Motion passes

Mr. Selig then motions that the Planning Board approve the site plan review application for 29 Cable Avenue as presented with the condition that the applicant be made aware of the stipulations set forth in the sewer grant awarded to the town by the EPA. Mr. Bishop seconds the motion. All members vote in favor. Motion passes.

Continued Public Hearing for Site Plan Review - Wayne Downs - 115-121 Bridge Road

Chairman Congdon reads the request for a continuance of the public hearing from the applicant. Mr. Selig motions to continue the Public Hearing for 115-121 Bridge Road to the Board's next regularly scheduled meeting. Bishop seconds the motion. Vote on the motion is unanimously in favor. Motion passes.

Continued Public Hearing for Site Plan Review - Brian and Joanne Short - 82/84 Bridge Road

Chairman Congdon reads the request for a continuance of the public hearing from the applicant. Mr. Selig motions to continue the Public Hearing for 82/84 Bridge Road to the Board's next regularly scheduled meeting. Bishop seconds the motion. Vote on the motion is unanimously in favor. Motion passes.

Other Business

Chairman Congdon reads a memo from Lisa Pearson on the beach rezoning. Bishop motions to send a letter to Jerry Klima to appear before the Planning Board to present the Community Development Plan. Mr. Selig seconds the motion. All members vote in favor. Motion passes.

Mr. Bishop motions to send a letter to the building inspector regarding the list of properties that were issued permits without site plane review approval from the Planning Board. Mr. Selig seconds the motion. Vote on the motion is unanimous in favor. Motion passes.

Mr. Selig motions to send a letter to the town manager, with a copy sent to the selectmen, regarding the ongoing effort of the Planning Board to try and get some kind of answer from the building inspector regarding these above mentioned cases where permits were issued for projects that should have come before the Planning Board for Site Plan Review. Mr. Bishop seconds the motion. Vote on the motion is unanimous. Motion passes.

Mr. Bishop motions to send a letter to the developers of the Seabreeze condominiums to get a copy of the As-Built plans of the first phase for the Board's review as to conformance with the approved Site Plan. Mr. Selig seconds the motion. Vote on the motion is unanimous in favor. Motion passes.

Mr. Bishop motions to send a letter to the Town Manager requesting that space in town hall be set aside for the Planning Board as soon as possible. Selig seconds the motion. Vote on the motion is unanimous in favor. Motion passes.

Mr. Selig motions to send a letter to the Town Manager and the Selectmen asking them when, and if, other boards in town will be singled out and asked to participate in a workshop. Mr. Bishop seconds the motion. Vote on the motion is unanimous in favor. Motion passes.

Chairman Congdon takes a moment to congratulate the Planning Board secretary on the informative staff report. O'Leary thanks the Board, and clarifies that the staff report is a joint effort of the Planner and the Secretary.

Chairman Congdon reads an old letter received in response to the letters the Board sent out regarding the floodgate near Mudnock Road. The chairman steps down from the chair to make the following motion. Mr. Congdon motions to send a letter to the selectmen to take whatever action they need to take to rectify the floodgate problem off Mudnock Road. Bishop seconds the motion. All members present vote in favor. Motion passes.

Ms. Pearson asks the Board to take action on the request for information for the Annual Report, which is due in March. Mr. Selig directs the secretary to put together a list of planning board actions in the past year.

Chairman Congdon mentions that he will not be at the Board's February meetings due to a vacation.

Ms. Pearson asks the Board if they would like to take action on the Municipal Mapping Requirement. She has discussed the potential costs to future applicants with several area engineers, and has been told that it should not provide an additional burden on the applicant because in most cases it is already something the engineers provide for their present applicants. The Board asks staff to put this item on their March agenda so that they may have a full board present to act upon it.

Ms. Pearson tells the Board that there is a meeting scheduled for next Monday night on the Community Development Plan. Chairman Congdon asks Mr. Selig to represent the Planning Board at the meeting. Ms. Pearson reminds the board that on February 16 there will be a Public Hearing held to make comments on the Beach rezoning proposal. This is the Board's chance to provide input on the proposed rezoning.

Adjournment

Mr. Selig motions to adjourn. Mr. Bishop seconds the motion. Members vote unanimously in favor. Motion passes.

Meeting adjourns at 8:00 p.m.