BOARD OF SELECTMEN MINUTES OF FEBRUARY 25, 2008

 

PRESENT:     Selectmen Jerry Klima, Chairman; Don Beaulieu, Henry Richenburg, and Fred Knowles

ALSO PRESENT:  Neil J. Harrington, Town Manager and Janet Flannery, Secretary

ABSENT:       Selectman Ed Hunt

 

I.          Call to Order/Salute to the Flag

Chairman Klima called the meeting to order at 7:10 PM in the Colchester Room, Salisbury Town Hall.

 

II.        Acceptance of Minutes

            Minutes of February 11, 2008

Motion by Selectman Beaulieu, Second by Selectman Richenburg; unanimously voted to approve the Minutes of Feb. 11, 2008.

 

III.       Old Business - none

 

IV.       New Business

            a.  License Renewals:

Class II – Crystal Motors – Address change.

Motion by Selectman Beaulieu, Second by Selectman Richenburg; unanimously voted to approve the change of address from 192 Elm Street to 60 Main Street subject to verification being presented to the Town of a corrected registration prepared and certified by the Registry of Motor Vehicles, and to also remove the existing condition of the 90 day period.

 

Motion by Selectman , Second by Selectman ; unanimously voted to renew an Entertainment license, with the same conditions/restrictions that may have been on the original license and all subsequent renewals for: Carefree Arcade – 20 Ocean Front South for an arcade, 2 pool tables/1 video game/1 juke box; band & karaoke (3 licenses)

 

Motion by Selectman Richenburg, Second by Selectman Beaulieu; unanimously voted to renew a Parking Lot license, with the same conditions/restrictions that may have been on the original license and all subsequent renewals for Carefree Parking Lot – 14 Central Ave.

 

Motion by Selectman Beaulieu, Second by Selectman Richenburg; unanimously voted to renew a General license, with the same conditions/restrictions that may have been on the original license and all subsequent renewals for: R&L Liquors – 105 Elm St., Supreme Tee’s, Inc. – 26 Ocean Front So., Precision Pool Construction, Inc. – 126 Bridge Rd., and Ambassador Limousine – 128 Elm St.

 

Motion by Selectman Richenburg, Second by Selectman Beaulieu; unanimously voted to table action on a Repair license application for Paul’s Tire & Car Care – 1 Beach Rd. until the next meeting and request the applicant to attend the meeting to inform the Board what his plans are since the present location has just been sold.

 

            b.  New Licenses

Motion by Selectman Richenburg, Second by Selectman Knowles; unanimously voted to approve a General license to D.C. Auto Reconditioning – 57 Elm St., Bldg C.  However, the Board wanted to make sure the operation doesn’t extend further than 400 ft. from the street.  Mr. Harrington said he will have the building inspector check it out.

 

            c.  Committee Appointments - none

 

            d.  Update/Presentations:  Town Clerk and School Committee

Ms. Wilma Mahoney reported that there was a 40% turnout for the Presidential Primary and 130 absentees (5%); based on these figures, she feels there could be 4500 voters in November.  She also stated that legislature is moving toward implementing Election Day registration (EDR) and if passed there will be Election Day registration on Nov. 4, 2008 and Nov. 2, 2010; voter registration as we know it would close 2 weeks prior, instead of 3 weeks.  EDR will not apply to state primaries, special state primaries, special state elections, town meeting or any city or town local elections.  EDR works out well in other states and avoids the confrontations at the polls with unregistered voters or those coming from states such as NH.  Town Election is Tuesday, May 13th.  Town Meeting is May 19th and the warrant closes on April 18th at 1:00.

After the May Town Meeting Ms. Mahoney will be sending substantial changes and updates to the General Code and will need several thousand dollars to do so.  Dog tags are being mailed out this week and she hopes to have the annual rabies clinic scheduled by the end of March.

Regarding records preservation, Ms. Mahoney showed the Board the first “volume” which covers 1893 – 1940 and said this book is heavily used, especially by people who are retiring and are looking for copies of birth certificates for social security, etc.

 

No update by the School Committee this evening because Mr. Poulin was unable to attend.

Motion by Selectman Beaulieu to change the meeting schedule and have the school committee give their presentation quarterly rather than monthly, Second by Selectman Knowles.  Discussion: Selectman Richenburg feels they should continue to come monthly especially during January, February, and March.  Chairman Klima suggested that the Board come up with a revised schedule and present it to the School Committee before making any changes.  This was agreeable with the remaining Selectmen and the motion was withdrawn.

 

            e. Winner’s Circle Running Club – Request to hold April Fools Road Race

Motion by Selectman Richenburg, Second by Selectman Knowles; unanimously voted to approve the request for the April Fool’s Day Road Race to be held on March 29, 2008 at 11:00 AM on the condition that they contact the Police Chief to discuss public safety issues.

 

            f.  Packaging Specialties Tax Increment Financing (TIF) Agreement

Mr. Harrington provided a summary of the latest proposal and the Town’s position to the Selectmen and said he had anticipated an indication from the Company last week as to whether or not they were going to agree with the Town’s position.  However, the President was out of town and Mr. Harrington received a call today requesting an extension until the next meeting.

Motion by Selectman Beaulieu, Second by Selectman Richenburg; unanimously voted to allow the extension.

 

            g. Vote to approve Department Heads Contract

Motion by Selectman Beaulieu, Second by Selectman Richenburg; unanimously voted to discuss this item in executive session.

 

V.        Comments by Visitors - none

 

 

VI.       Sewer/Water

            a.  Vote on Notice to Proceed for Old Elm Street/Rabbit Road/Fanaras Drive sewer      project

Mr. Levesque, DPW Director reported that the Town has been actively pursuing the extension of the sewer in the Rabbit Road area, as well as water main improvements and repairs.  There were 13 bidders and on Nov. 27th bids were opened.  The 3 low bidders were Cape Ann Equipment, Albanese Brothers, and RJV Construction.  After analyzing the bid items and after conversing with Cape Ann Equipment, the Town felt they were aggressive with their bid and felt it was very low.  They were asked to meet and explain how they got their pricing.  They agreed to do so, but they cancelled out on three occasions and then decided to withdraw their bid.

Tonight Mr. Levesque recommended that the Town move ahead with the Notice to Proceed in the amount of $3,876,040.80 for the water and sewer project with Albanese Brothers, Inc.  Once the Notice to Proceed has been sent it’ll be 100 calendar days for the first phase of the project which incorporates the sewer and a new water main being installed in Old Elm Street and on Rabbit Road to the Commerce Park Subdivision; then another 400 calendar days to complete the sewer line and pump station on Rabbit Road.

Motion by Selectman Richenburg, Second by Selectman Beaulieu; unanimously voted to approve the Notice to Proceed as recommended.

 

            b.  Schedule workshop on sewer rates

Chairman Klima reported that the sewer rate study committee has been meeting regularly going over the sewer budget.  The budget for fiscal year end ’08 is just about break even and there are some revisions that need to be made since the sewer rates have not been raised since 1996.  Their next meeting is scheduled for March 4th at 7PM in Town Hall and he suggested that the Selectmen in their capacity of sewer commissioners attend that meeting as a combined workshop and then schedule whatever other meetings that may be necessary.  Selectmen Beaulieu and Hunt will not be available but the remaining members said they would be.

 

VII.     Correspondence

 

VIII.    Hearings - none

           

IX.       Town Manager’s Report

Mr. Harrington gave a brief overview of his written report, a copy of which is available in the Town Manager’s office.

 

X.        Selectmen’s Report

            a.  Ratification of Signing of Weekly Warrants:

Motion by Selectman Beaulieu, Second by Selectman Knowles; unanimously voted to ratify the signing of the following weekly warrants: W08-127 Town Payroll and W08-131 Sewer-Water.

 

Selectman Beaulieu proposed a workshop between the Selectmen and the Community Access TV and Media Center to outline what the Town wants and stipulate how the funding and the telecasting is going to work.  Mr. Harrington said according to Atty. Epstein it would be wise to have an agreement in writing between the Community TV Media Center and the Town.  It was the general consensus of the Board to meet on March 27th at 7:00 PM in Town Hall.

           

 

 

 

XI.       Executive Session

Motion by Selectman Beaulieu, Second by Selectman Knowles; unanimously voted to move into Executive Session at 8:15 PM for the purpose of discussing negotiating the Dept. Heads contract and to adjourn without returning to open session.  Those present will be the Selectmen, Town Manager Neil Harrington, and Janet Flannery, Secretary.  Roll vote: Selectman Knowles – yes; Selectman Richenburg – yes; Selectman Beaulieu – yes; Chairman Klima – yes

 

XII.     Adjournment

Meeting adjourned at 8:45 PM after Executive Session.

 

Respectfully submitted:

Janet E. Flannery, Secretary

 

                                                            Approved: ___________________________

                                                                              Fred Knowles, Clerk