MINUTES OF THE BOARD OF SELECTMEN MEETING
MONDAY - NOVEMBER 7, 2005 - 7:00 PM
WILLIAM HILTON CENTER
PRESENT: Selectmen Henry Richenburg, Chairman, Robert Carroll, Ed Hunt, Jerry Klima, and Fred Knowles
ALSO PRESENT: Neil Harrington, Town Manager and Janet Flannery, Secretary
I. Call to Order/Salute to the Flag
Chairman Richenburg called the meeting to order at 7:03 PM and then introduced Cub Scout Pack 37 who led the Salute to the Flag
II. Acceptance of Minutes - none
III. Old Business
Beach Ballfield Discussion
Motion by Selectman Hunt, Second by Selectman Klima; Unanimously voted to remove from the table.
Mr. Levesque presented a conceptual plan to the Board stating this project was spearheaded by Selectman Hunt and is presently working with himself and SPS on extending the parking at the beach ballfield. There are a few items to be addressed with the abutters re: the trees that act as a buffer to the parking lot. Selectman Hunt pointed out that a condo complex abuts the property on the east side and there isn’t a lot of property between them and the parking area. However, the trees are on town property and to make it work he would like to leave the buffer, but his main concern is that as much of the property be used as possible. Mr. Harrington said he would like to take the draft presented tonight, revise it and let the abutters know what the Town’s intentions are and to assure them that the Town is trying to meet the goal of keeping the buffer. Selectman Hunt said he is just looking for the okay from the Board to go ahead and he agreed with Mr. Harrington’s suggestion.
Motion by Selectman Hunt, Second by Selectman Klima; Unanimously voted to have the draft revised, present it to the abutters and move ahead.
DECM/Roland Coulliard - Decision of Board re: LIP Program
Motion by Selectman Klima, Second by Selectman Hunt; Unanimously voted to remove from the table.
Chairman Richenburg stated that Mr. Coulliard came in earlier and told him things are moving along and is still working with the various Town Boards.
Motion by Selectman Klima, Second by Selectman Hunt; Unanimously voted to continue until the next meeting scheduled for Nov. 21st.
MINUTES OF THE BOARD OF SELECTMEN MEETING OF NOV. 7, 2005
IV. New Business
License Renewals:
Motion by Selectman Klima, Second by Selectman Hunt; Unanimously voted to approve the renewal of a Sunday license to Rusnick Campground, Inc. - 115 Lafayette Rd.
Motion by Selectman Klima, Second by Selectman Hunt; Unanimously voted to approve the renewal of a Common Victualer license to China Buffet - 6 Merrill St.
Motion by Selectman Hunt, Second by Selectman Klima; Unanimously voted to approve the renewal of a General license for: Richard McAllister - 136 Rabbit Rd., and Keepsake Custom Tattoo - 203 Lafayette Rd. Unit #2
Motion by Selectman Klima, Second by Selectman Hunt; Unanimously voted to approve the renewal of a Class II license to Paul’s Auto Body & Glass, Inc. - 48 Rabbit Rd. (2005 and 2006)
b. New Licenses - no applications received
c. Committee Appointments - none
d. Update/Presentations - Finance Director
Andy Gould reported that:
· the balance sheet was submitted to the State for free cash certification on Thursday, 10/27/05 and he felt that the free cash figure will be available by Thanksgiving.
· The FY05 independent audit was completed on schedule and the audited financial statements were mailed to the DOR and to the Town on Friday, 11/4/05
· The Schedule A was submitted to the State on Tuesday, 11/5/05.
· The Contract with our new accounting system software company, KVS Information Systems was signed on Friday, 11/4/05 and mailed out today.
· The computer conversion is on schedule and Mr. Gould will be designing the new chart of accounts to enhance financial reporting on the new accounting system during the month of November and his plan is to have a completed revised chart of accounts by Nov. 30th.
e. Merrill Street - Kukene 61A - Right of First Refusal
This was placed on the agenda for the Board’s vote of final approval.
Motion by Selectman Klima, Second by Selectman Carroll; Unanimously voted that the Town decline to exercise its right of first refusal and to waive the 120 day waiting period.
V. Comments by Visitors
Ray Pike, Shellfish Constable addressed the Board re: shellfish permit fees in that the Board had approved a rate of $100 for residents and $200 for non-residents and he asked if it would be appropriate to pro rate the fee, if the flats are open in November charge $20.00 and if it’s December
MINUTES OF THE BOARD OF SELECTMEN MEETING OF NOV. 7, 2005
$10.00 for residents and double the fee for non-residents since the flats have been closed. Selectman Hunt said he felt that would be the best thing to do in order to get people to come to Salisbury.
Motion by Selectman Hunt, Second by Selectman Klima; Unanimously voted to have the Shellfish Constable pro rate the permit fee for the Town of Salisbury for 2005.
Mr. Raymond Tiezzi of the Executive Steering Committee for the Merrimack River Eagle Festival provided fliers to the Board pertaining to a festival celebrating the Bald Eagles in the Merrimack Valley which is to be held Feb. 18, 2006.
Mr. Levesque spoke re: John Longo and the work he was requested to have done by last week-end at Kendell Lane. Many of the items have been taken care of such as the catch basins, re-setting the curbing at the school, sidewalk repair and some of the loam and seeding but he really has to wait until springtime to complete that. Mr. Levesque reiterated that Mr. Longo has performed a lot of the items on the punch list and those that have not been really have to wait until the spring because it is so wet. In order to correct the remaining problems he has to complete the commercial aspect of the project. As for the as-builts, Mr. Longo said they are just now looking to have it transposed which is usually done at the end of the projects, but it is available and he will supply it for what’s been completed so far. He further said that the sewer line has been brought up to the road and he would like permission to hook in; #122 is still back on the original main and he doesn’t want to hook that in until the Spring.
Motion by Selectman Carroll, Second by Selectman Hunt; Unanimously voted to permit Mr. Longo to connect #124 Lafayette Rd. to the sewer since it is in failure.
Chairman Richenburg asked Mr. Longo to contact Mr. Assad and inform him as to when the items of concern will be corrected and he said he would do that.
VI. Sewer/Water
Forest Road Sewer Extension
Mr. Levesque made a presentation of where he would like to extend the sewer lines along Forest Rd. and Garafalo Way and stated he has held off paving Forest Rd. and Seabrook Rd. until the sewer was completed in that area.
Motion by Selectman Klima, Second by Selectman Carroll; Unanimously voted to approve extending the sewer line from Garafalo Way 450 feet north on Forest Rd. to connect to Schoolhouse Lane.
Motion by Selectman Klima, Second by Selectman Hunt; Unanimously voted to authorize the sewer extension project on Forest Rd. between Garafalo Way and Schoolhouse Lane to be paid for by assessing the properties benefitting by it.
While on the topic of paving and sewer, Selectman Hunt addressed the road conditions on No. End Blvd., 9th Street, and Seabrook Rd., as well as the private roads in Town. Mr. Levesque said as far as 9th Street he has a memo from Mass. Highway stating the Town is responsible for the infrastructure even though it is a State road, but this is being addressed. Re: Seabrook Rd. There are a couple of issues and as far as Learned Lane, even though it is private he would like to sit down with Selectman Hunt and discuss what is going to be done there and once that is taken care of then he can go ahead and pave that road. Chairman Richenburg said his concern is that the Town has to “walk” cautiously because once it gets involved with private ways everyone who lives on a private roadway will expect the same. He further pointed out that about 6 months ago a resident came forward and was told by the Board to get together with the residents on Learned Lane and come up with a solution to the problem and come back to the Board and to date he has not done so.
Selectman Klima asked for an update re: the washout of the rail beds and Mr. Levesque said he met with 4 reps from the MBTA and their contractor was at the site and they were going to give an estimate of the cost to repair the washout. The Town plans on installing a 50 ft. silt fence and hay bales; gravel will be dumped into the washed out area and the MBTA will smooth it out.
VII. Correspondence - none
VIII. Hearings -
7:30 PM - Continuation of Bridge Rd. Pole Hearing
Motion by Selectman Klima, Second by Selectman Hunt; Unanimously voted to remove from the table.
Mr. Gleason, Right of Way Agent for Verizon reviewed the request which was to move the pole 18 feet in a northerly direction on Bridge Rd. to place a driveway on that location. At the last meeting a request was made to re-examine the feasibility of moving the pole to the easterly side of the sidewalk. He passed this request on to the project engineer who looked at it and reported in doing that it would create an unbalanced load and determined that 2 stub poles would have to be placed across the street and another anchor on pole #4. This would be very costly and his conclusion was that the petition remain unchanged.
Motion by Selectman Hunt, Second by Selectman Klima; Unanimously voted to close the Hearing at 7:43 PM.
Motion by Selectman Hunt, Second by Selectman Klima; Unanimously voted to approve the request as originally presented.
IX. Town Manager’s Report
Mr. Harrington summarized his written report, a copy of which is attached and made a part of these Minutes.
X. Selectmen’s Report
Selectman Hunt:
· Sandbags at the North End of the beach: Mr. Levesque said there’s been no change since the last inquiry. He called the Sheriff’s office with no return call back and he will call again. He referred to the storm a few weeks ago and there was some overflow at Broadway and Tenth and Eleventh Streets were also impacted.
· Restrooms – when will they be shut down? Mr. Levesque said they notified Maria Miles that they will be shut down this week. Selectman Hunt said he has received many calls about having them open longer, however Mr. Levesque said it’s seasonal and is costly for him and maintenance to keep them open and they are not being utilized that much at this time of the year. Jiffy Johns are in place which are paid for by the Chamber of Commerce.
· Town Hall steps: Mr. Levesque said it’s a project that’s been started and will be completed as soon as possible.
· Landscape Xpress - they have been producing mulch and some residents in the area have had a problem with the odor. Selectman Hunt spoke with the Manager at that location as he thought that they had been told not to mix the leaves, etc. He would like to bring the applicant in if the problem continues. He also asked if the Minutes could be researched to see what stipulations, if any, had been put on their license. Chairman Richenburg said he’d like some historical data as to when the complaints were received and Mr. Baxter’s response to the problem.
XI. Executive Session
Motion by Selectman Klima, Second by Selectman Carroll; Unanimously voted to move into Executive Session at 9:25 PM for the purpose of receiving an update of contract negotiations and to discuss the Board’s negotiating position as it relates to permitting access to Town property to facilitate a commercial land development, and to adjourn without returning to Regular Session. Those present to be: the full Board of Selectmen, Town Manager Neil Harrington and Secretary Janet Flannery. Roll vote: Selectman Knowles - yes; Selectman Klima - yes; Selectman Carroll - yes; Selectman Richenburg - yes; Selectman Hunt - yes.
XII. Adjournment
Meeting adjourned after Executive Session at 11:05 PM.
Respectfully submitted:
Janet E. Flannery, Secretary
Approved:______________________________
Fred Knowles, Clerk